top of page

RECORDS MANAGEMENT

Purpose of This Section

The Records Management section defines how NWAF™ creates, stores, maintains, retains, archives and disposes of records. It ensures that records are:

  • accurate

  • secure

  • accessible

  • legally compliant

  • retained for the correct duration

  • disposed of safely and responsibly

Records Management protects the integrity of NWAF™, supports legal compliance and ensures transparency across the governance system.

​

1. Records Management Principles

1.1 Accuracy

Records must be complete, correct and verified.

​

1.2 Security

Records must be protected from unauthorised access, loss or misuse.

​

1.3 Accessibility

Records must be accessible to authorised users, including disabled people using assistive technologies.

​

1.4 Transparency

Record‑keeping processes must be documented, traceable and visible to relevant roles.

​

1.5 Legal Compliance

Records must be managed in line with legislation, regulatory expectations and tribunal standards.

​

1.6 Retention Discipline

Records must be kept for the correct duration and disposed of responsibly.

​

1.7 Founder Authority

Strategic records decisions require Founder approval.

​

2. Types of Records Managed by NWAF™

NWAF™ may handle the following record types:

2.1 Governance Records

Policies, processes, standards, version control and governance decisions.

​

2.2 User Records

Information shared by users during engagement, feedback or participation.

​

2.3 Organisational Records

Documents provided by organisations applying NWAF™ governance.

​

2.4 Accessibility Records

Accessibility reviews, adjustments and inclusive design evidence.

​

2.5 Performance Records

Monitoring, reporting and performance data.

​

2.6 Audit & Compliance Records

Audit findings, compliance checks and assurance evidence.

​

2.7 Legal Records

Documents related to legal alignment, tribunal evidence or regulatory requirements.

​

3. Records Management Activities

Records Management includes:

  • record creation

  • record classification

  • secure storage

  • access control

  • accuracy checks

  • retention and archiving

  • secure disposal

  • documentation and version control

  • compliance monitoring

All activities must follow NWAF™ governance and legal standards.

​

4. Records Management Process

All records must follow this structured process:

  1. Create record

  2. Classify record correctly

  3. Store record securely

  4. Control access based on role

  5. Verify accuracy and completeness

  6. Retain record for required duration

  7. Archive or dispose of record responsibly

  8. Record actions in version control

  9. Communicate record use where required

This ensures records are managed safely, responsibly and transparently.

​

5. Record Retention Requirements

Records must be retained according to:

  • legal requirements

  • regulatory expectations

  • governance needs

  • audit and assurance cycles

  • accessibility and user rights

Retention periods must be documented and applied consistently.

​

6. Secure Disposal Requirements

Records must be disposed of:

  • securely

  • legally

  • in line with retention schedules

  • in a way that protects user rights and confidentiality

Sensitive records require additional protection and Founder oversight.

​

7. Roles & Responsibilities

7.1 Founder

  • Approves strategic records decisions

  • Sets records management expectations

  • Ensures alignment with NWAF™ vision

​​

7.2 Oversight

  • Leads records governance

  • Monitors accuracy and security

  • Produces records management reports

  • Escalates risks or breaches

​​

7.3 Leads

  • Manage records within their domain

  • Ensure accuracy and compliance

  • Support record‑driven decisions

​​

7.4 Organisations

  • Apply records management requirements

  • Protect user records

  • Report records issues or breaches

​​

7.5 Users

  • Provide accurate information

  • Report concerns about record handling

  • Engage with records processes where relevant

​​

8. Why Records Management Matters

Records Management:

  • protects users and organisations

  • supports legal and accessibility compliance

  • strengthens governance maturity

  • ensures decisions are evidence‑based

  • maintains trust and transparency

  • reinforces Founder‑led integrity

  • safeguards the long‑term stability of NWAF™

Records are the backbone of a national‑grade governance system.

​

Version Information

  • Version: 1.0

  • Status: Published

  • Approved by: Founder

  • Last Updated: 19 February 2026

​

← Back to Governance Hub Overview

​

bottom of page