DOCUMENT CONTROL

Purpose of This Section

The Document Control section defines how NWAF™ creates, approves, updates, publishes and maintains governance documents. It ensures that documents are:

accurate
consistent
accessible
version‑controlled
legally aligned
approved at the correct governance level

Document Control protects the integrity of NWAF™ and ensures that all published content is reliable, traceable and up‑to‑date.

1. Document Control Principles

1.1 Accuracy

Documents must be correct, verified and free from errors.

1.2 Consistency

Documents must follow NWAF™ formatting, structure and accessibility standards.

1.3 Accessibility

Documents must be accessible to all users, including disabled people using assistive technologies.

1.4 Transparency

Document creation and updates must be traceable and visible to relevant roles.

1.5 Legal Alignment

Documents must reflect legislation, regulatory expectations and tribunal standards.

1.6 Version Discipline

All documents must follow strict version control.

1.7 Founder Authority

Strategic or high‑impact documents require Founder approval.

2. Types of Controlled Documents

NWAF™ controls the following document types:

2.1 Governance Documents

Policies, processes, standards and frameworks.

2.2 Operational Documents

Guidance, templates, tools and forms.

2.3 Accessibility Documents

Accessibility standards, reviews and inclusive design guidance.

2.4 Legal & Compliance Documents

Legal alignment statements, tribunal evidence and compliance records.

2.5 Communication Documents

Official statements, updates and user‑facing content.

3. Document Control Activities

Document Control includes:

document creation
document review
approval workflows
version control
publication
archiving
withdrawal of outdated documents
accessibility checks
legal alignment checks

All activities must follow NWAF™ governance and accessibility standards.

4. Document Control Process

All documents must follow this structured process:

Draft document
Review for accuracy, clarity and accessibility
Consult relevant Leads
Seek required approval level
Apply version control
Publish document
Communicate updates to organisations
Archive previous versions
Monitor document relevance

This ensures documents are controlled, stable and reliable.

5. Version Control Requirements

Every document must include:

version number
status (draft, approved, published)
approval record
last updated date
summary of changes
responsible role

Version control ensures transparency and traceability.

6. Document Review Requirements

Documents must be reviewed:

at scheduled intervals
after major changes
after legal or accessibility updates
when feedback identifies issues
when continuous improvement identifies opportunities

Reviews must be documented and stored.

7. Roles & Responsibilities

7.1 Founder

Approves major documents
Sets document control expectations
Ensures alignment with NWAF™ vision

7.2 Oversight

Leads document control
Monitors accuracy and consistency
Produces document control reports
Escalates risks or issues

7.3 Leads

Draft and review documents
Ensure accuracy and compliance
Support document‑driven decisions

7.4 Organisations

Apply controlled documents
Use the latest versions
Report issues or outdated content

7.5 Users

Engage with published documents
Report concerns or errors
Provide feedback

8. Why Document Control Matters

Document Control:

protects governance integrity
ensures legal and accessibility compliance
prevents outdated or incorrect information
strengthens governance maturity
supports transparency and accountability
reinforces Founder‑led authority
safeguards the long‑term stability of NWAF™

Controlled documents are the foundation of a national‑grade governance system.

Version Information

Version: 1.0
Status: Published
Approved by: Founder
Last Updated: 19 February 2026

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