Records Management
Purpose of This Section
The Records Management section defines how NWAF™ creates, stores, maintains, retains, archives and disposes of records. It ensures that records are:
accurate
secure
accessible
legally compliant
retained for the correct duration
disposed of safely and responsibly
Records Management protects the integrity of NWAF™, supports legal compliance and ensures transparency across the governance system.
1. Records Management Principles
1.1 Accuracy
Records must be complete, correct and verified.
1.2 Security
Records must be protected from unauthorised access, loss or misuse.
1.3 Accessibility
Records must be accessible to authorised users, including disabled people using assistive technologies.
1.4 Transparency
Record‑keeping processes must be documented, traceable and visible to relevant roles.
1.5 Legal Compliance
Records must be managed in line with legislation, regulatory expectations and tribunal standards.
1.6 Retention Discipline
Records must be kept for the correct duration and disposed of responsibly.
1.7 Founder Authority
Strategic records decisions require Founder approval.
2. Types of Records Managed by NWAF™
NWAF™ may handle the following record types:
2.1 Governance Records
Policies, processes, standards, version control and governance decisions.
2.2 User Records
Information shared by users during engagement, feedback or participation.
2.3 Organisational Records
Documents provided by organisations applying NWAF™ governance.
2.4 Accessibility Records
Accessibility reviews, adjustments and inclusive design evidence.
2.5 Performance Records
Monitoring, reporting and performance data.
2.6 Audit & Compliance Records
Audit findings, compliance checks and assurance evidence.
2.7 Legal Records
Documents related to legal alignment, tribunal evidence or regulatory requirements.
3. Records Management Activities
Records Management includes:
record creation
record classification
secure storage
access control
accuracy checks
retention and archiving
secure disposal
documentation and version control
compliance monitoring
All activities must follow NWAF™ governance and legal standards.
4. Records Management Process
All records must follow this structured process:
Create record
Classify record correctly
Store record securely
Control access based on role
Verify accuracy and completeness
Retain record for required duration
Archive or dispose of record responsibly
Record actions in version control
Communicate record use where required
This ensures records are managed safely, responsibly and transparently.
5. Record Retention Requirements
Records must be retained according to:
legal requirements
regulatory expectations
governance needs
audit and assurance cycles
accessibility and user rights
Retention periods must be documented and applied consistently.
6. Secure Disposal Requirements
Records must be disposed of:
securely
legally
in line with retention schedules
in a way that protects user rights and confidentiality
Sensitive records require additional protection and Founder oversight.
7. Roles & Responsibilities
7.1 Founder
Approves strategic records decisions
Sets records management expectations
Ensures alignment with NWAF™ vision
7.2 Oversight
Leads records governance
Monitors accuracy and security
Produces records management reports
Escalates risks or breaches
7.3 Leads
Manage records within their domain
Ensure accuracy and compliance
Support record‑driven decisions
7.4 Organisations
Apply records management requirements
Protect user records
Report records issues or breaches
7.5 Users
Provide accurate information
Report concerns about record handling
Engage with records processes where relevant
8. Why Records Management Matters
Records Management:
protects users and organisations
supports legal and accessibility compliance
strengthens governance maturity
ensures decisions are evidence‑based
maintains trust and transparency
reinforces Founder‑led integrity
safeguards the long‑term stability of NWAF™
Records are the backbone of a national‑grade governance system.
Version Information
Version: 1.0
Status: Published
Approved by: Founder
Last Updated: 19 February 2026
